DUDLEY SPORTS JUNIORS FC

1. Introduction
Dudley Sports Juniors FC("the Club") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, store, and dispose of personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
 

2. Who We Are
Organisation Name: Dudley Sports Juniors FC
Address: Hill Crest Ave, Brierley Hill, DY5 3QJ
Email: saxton165@sky.com

Data Protection Officer/Lead Contact: Martin Saxton
 

3. What Data We Collect
We may collect and process the following data:
- Names of players, parents/guardians, and volunteers
- Dates of birth
- Contact information (e.g., phone numbers, email addresses, addresses)
- Emergency contact details

- Event participation data e.g. records of attendance at matches, training and events.
- Medical information relevant to player welfare
- Photographs and video footage (with consent)
- Club registration and membership data
- DBS certificate status (for coaches and volunteers)

- Communication data e.g. Emails, messages or phone calls you exchange with us.
 

4. Why We Collect This Data
We collect personal data to:
- Register players and manage team administration
- Ensure player safety and welfare
- Communicate with players, parents/guardians, and volunteers
- Manage fixtures, events, and training sessions
- Fulfil safeguarding requirements
- Promote the club through newsletters, websites, and social media (only with consent)

- Legal Compliance e.g. to meet applicable laws, regulation and reporting obligations.
 

5. Legal Bases for Processing
We process personal data under the following legal bases:
- Consent – for use of images, marketing, and specific communications
- Contract – to provide membership and club services
- Legal obligation – for safeguarding and child protection
- Vital interests – for medical information in emergencies
- Legitimate interests – to run the club effectively
 

6. How We Store and Protect Data
Dudley Sports Juniors FC implements appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, or disclosure. Access to personal data is restricted to authorised personnel only, and all financial information is processed securely.
 

7. Who We Share Data With
We may share personal data with:
- League and football governing bodies (e.g., FA, County FA)
- Medical professionals (in case of emergency)
- DBS checking services (for volunteers and coaches)
- Insurance providers (if necessary)
We do NOT sell or share data with third parties for marketing purposes.
 

8. How Long We Keep Data
Personal data is retained only as long as necessary for the purpose it was collected. After that time, it is securely deleted or destroyed. For players, this is typically one year after they leave the club, unless required otherwise by law.
 

9. Your Rights
Under the GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Object to processing or request restriction
- Withdraw consent (where applicable)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
 

10. Contact Us
If you have any questions or wish to exercise your data rights, please contact:

Data Protection Lead: Martin Saxton
Email: saxton165@sky.com
 

11. Changes to This Policy
This policy may be updated periodically. The latest version will always be available on our website or upon request.